While some keyboards may have a key for the Euro (currency) symbol most don’t. All standard keyboards have £ and $ characters but don’t make it easy or obvious if you want to enter a euro amount into a document. A euro symbol € can be entered however by typing in an Alt character sequence. To enter the symbol, hold down the Alt key and then, using the numeric keypad – not the numbers above the main QWERTY keys – type in 0128 and release the Alt key.

Alt key sequences can be used to enter a number of other characters, e.g.

£ – Alt 156

$ – Alt 36

© – Alt 0169

If you come across other characters you can’t easily type on your keyboard, try searching on Google for “Alt Key Sequences” to find the correct Alt key sequence to enter.

Check out these simple tips for keeping your accounts in order.

1. Use a separate business account

Make things easier for yourself by keeping separate personal and business bank accounts. This way it’s far easier to keep track of what your business expenses are, plus it will help when it comes to filling out your end of year Tax Return. Try to keep your personal and business receipts separate too.

2. Set up a petty cash fund

It can be useful to have a small amount of money available for low cost or unexpected purchases such as buying postage stamps, paper towels, or cleaning supplies. Make sure each expenditure is approved and recorded, and when you need to replenish the pot, don’t forget to record that as an expense in your accounting records.

3. Keep your files in order

Set up and maintain files such as Unpaid Customer and Supplier Invoices, Paid Customer and Supplier Invoices, Open Purchase Orders, Open Customer Orders , Monthly & Quarterly Tax Reports  and Monthly Bank Statements & Reconciliations.

4. Accept Credit Cards

You may end up missing out on sales if you don’t accept credit cards. There is a small fee, but the advantage is you get paid almost immediately. Shop around for the best provider, checking out services like PayPal or Google Checkout.

5. Use a bookkeeper

Employ someone to keep accurate and up-to-date business records of your incomings and outgoings. A bookkeeper can also take care of paying bills, chasing debts and submitting tax forms.

6. Hire an accountant

Ensure that you fulfil all your tax obligations by using an accountant. An accountant can also provide advice on complicated tax matters.

7. Use accounting software

Using accounting software to raise and track invoices and credit notes will help make your accounting process simpler and more efficient.

8. Prepare and maintain a budget

It’s important to keep track of your finances and having a budget can help you to do this. Prepare a monthly budget to keep track of business income, expenses and losses and use it compare your performance from month to month.

Do you have any accounting tips? Leave a comment and let us know. For more information on how SliQTools can help you with creating, raising and tracking professional invoices, quotes and credit notes, get in touch.

Whether you run a business or work for yourself, in these tough economic times, it pays to be savvy with your finances. Here are our top tips for any small business looking to save money.

1. Cut energy bills

Save money by switching energy providers. If you’re a limited company or have commercial premises you’ll need a special business tariff, but you can still shop around for the best deal by using a energy price comparison website such as UK Power, Energyhelpline, Makeitcheaper, Simplyswitch or PH Business Services. It’s well worth doing, as savings can be as high as £1200 a year! For sole traders or those working form home you can still make savings, as you can usually deduct a proportion of your household bills as a business expense. So use a price comparison website to switch your gas and electricity provider – some of them will even give you cash back.

2. Use a laptop

Consider using a laptop computer instead of a standard desktop computer, as laptops consume up to 75% percent less energy than desktops.

3. Outsource your work

In some cases you can save the money it would cost to employ a new member of staff by outsourcing work to a virtual assistant instead. Using a virtual assistant can be a great low-cost way to deal with those niggly jobs you don’t have time to do yourself.

4. Use a virtual office

Impress clients with a posh postcode for next to nothing by using a virtual office address. From around £10 a month (a lot less than it costs to rent a city office) you can benefit from using a prestigious mailing address on your letterhead. A virtual office will also provide mail receiving and forwarding services, telephone answering services, and meeting room hire.

5. Use free or low-cost online resources

Make the most of free or low-cost resources available on the web, such as Microsoft Office Live Meeting.

6. Save money on your office phone and broadband

If you’re working form home try and find the best deals with domestic suppliers for phone and broadband. For business/office premises check out phone and broadband packages on websites like Broadband Choices, Business Advisory Service, Makeitcheaper or uSwitch.  A further option is to use an override provider, which will give you a number you can access without changing your phone provider and get much cheaper calls – around 5p to a landline, however long the call is, or 6p/min to call mobiles during the day. They’re also good if you need to make a lot of international calls, with rates from 0.5p per minute to a US mobile. Try Alpha Telecom, 18185 or 1899. Also try Skype to make phone or video calls via your computer, which is free if you’re calling another Skype user.

7. Use free or subsidised training

Save money on expensive training course by utilising government-funded subsidised courses from Learn Direct. There are courses in Business and Administration, Customer Service, Team Leading and Management. B] are also currently running a series of free business skills training courses which may be worth looking into.

8. Find out if you’re eligible for a business grant

Business Link is a government service that supports established and new businesses in the UK. Check its Grants and Support Directory to find business development help. You can search for financial assistance and advice, plus it also has some general money-saving tips. Your local council may also be able to advise you on grants available. Ask them about funding, as the funds on offer will differ from council to council.

9. Try bulk buying

Rather than purchasing office supplies every week, save money by bulk buying each month. Try wholesale operators like Costco, whose warehouses are designed to help small-to-medium-sized businesses reduce costs in purchasing for resale and for everyday business use by offering brand name merchandise at substantially lower prices than are typically found at retail outlets.

10. Rent unused office space

If you have unused office space look into the possibility of subletting it so that you can share the rent with someone else, and make the most of any space that you are currently paying for but not benefiting from.

Do you have any tips for saving money? Leave a comment and let us know.

One of the most important things when running a business is to make sure you stay on top of your finances. Take a look at our top tips for keeping your finances in check…

Make sure you have your Unique Tax Code

First things first, you need to make sure you are registered with HMRC. Download the relevant forms for your business to ensure you are sent a Unique Tax Reference number, which you will need when you fill out your annual Tax Return.

Set up a separate business account

A separate bank account for your business payments and deposits will help you to keep on top of your finances. It’s far easier to track business-related payments if they’re not mixed up with your personal transactions. Research online to see which is the best business bank account for you. Remember, the Inland Revenue can ask for bank statements going back six years and failure to produce these can create delays in any investigation, so keep hold of your bank statements.

Hire a professional

Hiring an accountant can save you time and hassle, as they can be on-hand to give you advice during the year, as well as completing your tax return for you at the end of the financial year. Do your research and make sure you accountant is accredited with one of the national accounting bodies.

Keep your receipts in order

Keep all your receipts in a file, and log them in an Excel spreadsheet, or use accounting software to keep track of them. You need a monthly record of all your incomings and outgoings, including things like office rent, wages, business supplies, advertising, etc. This will help make filling out your Tax Return far less painful.

Keep track of your invoices

Create an online diary or email reminder system for tracking invoices so that you always know what amounts are outstanding. Consider using invoicing software to create, raise and track your invoices.

Set aside money for tax

Don’t risk facing a panic when the inevitable tax bill comes – plan ahead and set aside some money each month so that you will be prepared when you need to pay your tax. You might want to set up a standing order that automatically deducts from your bank account into a separate savings account. Many business bank accounts have a linked instant access savings account for this very reason.

• For more information visit the Government’s Business Link website for small businesses

Do you have any tips for keeping your finances in order? Leave a comment and let us know. For help with invoicing and billing, take a look at our easy invoicing software packages http://www.sliqtools.co.uk