Available Email Options
SliQ Invoicing supports sending of email using your default email client as well as via SMTP.
- Choosing the method SliQ Invoicing uses to send emails.
- Email using the default email client.
- Email using Outlook.
- Email using SMTP.
To choose the method SliQ uses do the following:-
1. Choose the Setup/ Email tab
2. Press the Email Sending Options button
The Email option dialog will show as below.
3. Choose the required email option
If you choose the SMTP option, enter the mail server, port and email address for customers to reply to.
4. Press the Close button to save your changes
Note: Only SliQ Invoicing Plus provides different options for ending emails. SliQ Invoicing Lite always sends using your default email client.
Email using the default email client
Note: This is the only option for sending email in SliQ Invoicing Lite.
By default, SliQ Invoicing emails items (invoices, quotes, reports and so on) using your default email client. This will be a program like Outlook or Outlook Express or Mozilla Thunderbird.
When you click one of the Email buttons in SliQ, your email program will open with a default email body and your item, e.g. an invoice, attached as a PDF. All you need to do then is press the Send button.
If you are sending emails via your default email client, SliQ is unable to email multiple items, e.g. it cannot email ALL your unsent invoices in one go. To allow SliQ to email multiple items in one go, you need to choose the SMTP email option.
On some PCs, SliQ may be unable to send email using the default email client. This isn't a problem with SliQ but a consequence of the way Windows is configured on the PC. However, if you want to use Microsoft Outlook to send emails from SliQ, you can choose the Send using Microsoft Outlook option in SliQ's email dialog.
When you click one of the Email buttons in SliQ, SliQ will open Microsoft Outlook (if it is installed on your PC).
If you are sending emails via Outlook, SliQ is unable to email multiple items, e.g. it cannot email ALL your unsent invoices in one go. To allow SliQ to email multiple items in one go, you need to choose the SMTP email option.
Note: This option is only available in SliQ Invoicing Plus.
If you choose this email option, SliQ will send items directly using the SMTP email method, bypassing your email client, e.g. bypassing Microsoft Outlook.
One of the main advantages of selecting the SMTP option is that SliQ can email multiple items in one go, e.g. if a set of recurring invoices are being raised, SliQ can email them all automatically.
If you choose the SMTP option, you will also need to fill in 5 fields in the Email Options dialog.
|SMTP Server Address||Your SMTP server
address. If you have a website, the SMTP server address
will probably be in the form:
where domain is your website domain name.
|You can leave this field
blank if you don't have access to an SMTP server and
SliQ will still send emails using SMTP. However, if the
server field is blank, there is an increased chance of
your emails getting flagged as spam by your customer's
If the server field is blank, SliQ will need to send a separate email to each recipient, i.e. if you add two email addresses in the cc field of the email template, SliQ will need to send 3 emails - one to the To address and one to each of the two cc email addresses. If you specify a SMTP server address, SliQ can send to all 3 emails addresses in one operation, saving time.
|SMTP Port||Your SMTP port. In most cases this field can be left as the default value of 25.|
|From Email Address||The email address you want people to respond to when replying to your emails.|
|SMTP Server Username||This is your email address/ login for the SMTP server. In most cases this will be the same as your From Email Address.||Normally the
server user name and password are your email address and
email password. For example, if you had a domain called:
and you used email address firstname.lastname@example.org and had successfully set up an account in Outlook with this email address and its password, you would use the same email address and password for the SMTP Server Username and Password in SliQ.
|SMTP Server Password||The password for your
In most cases this will be the password for your email account.